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Privacy Policy

How Wedoo Systems collects, uses and protects personal data, and your rights under UK GDPR.

This document is a UK-appropriate starting template only. It must be completed with Wedoo Systems’s company details and reviewed by a qualified solicitor before it is relied upon or set to index.

Last updated: [HUMAN REVIEW. Insert date]

1. Who we are

This website is operated by Wedoo Systems ("we", "us", "our"). For the purposes of UK data protection law, the data controller is:

  • Registered company name: [ Registered name]
  • Company number: [Companies House number]
  • Registered office: [Registered office address]
  • Contact for data matters: [E.g. privacy@apex-365.co.uk]

2. What personal data we collect

We collect only what we need to respond to enquiries and provide our services:

  • Enquiry data. Name, email, company and message when you use our contact or demo forms.
  • Technical data. IP address, browser type and usage data via cookies and analytics (see our Cookie Policy).
  • Project data. Information you share with us during a migration or implementation engagement, handled under a separate agreement.

3. How we use it and our lawful basis

  • To respond to your enquiry and provide a quote, legitimate interests / steps prior to a contract.
  • To deliver services you engage us for, performance of a contract.
  • To improve our website, consent (for non-essential cookies).

4. Who we share it with

We share personal data only with service providers who help us operate, such as our website hosting and analytics providers. [List processors, e.g. hosting provider, analytics, email.] We do not sell personal data.

5. International transfers

[State whether any processor stores data outside the UK/EEA and the safeguards used, e.g. UK IDTA / adequacy.]

6. How long we keep it

We keep enquiry data for [Retention period] and project records for as long as required for the engagement and legal/accounting obligations (UK businesses generally retain financial records for six years).

7. Your rights

Under UK GDPR you have the right to access, rectify, erase, restrict or object to processing of your personal data, and to data portability. To exercise these, contact us using the details above.

8. Complaints

You can complain to the Information Commissioner’s Office (ICO) at ico.org.uk. We’d appreciate the chance to address your concern first.

9. Changes

We may update this policy; the latest version will always be published on this page.

Questions about your data?

Contact us and we’ll be glad to help.

Contact Wedoo Systems